Bylaws

Southern Illinois Parrot Head Club
BY-LAWS

Article I – NAME
The name of this organization shall officially be known as the Southern Illinois Parrot Head Club and shall be hereinafter referred to as “SIPHC”.
Article II – PURPOSE
The purposes for which SIPHC is formed are as follows:
1. To join together people of similar interests to participate in a variety of social activities and community services.
2. To assist local and national charities and contribute to environments concerns.
3. To be source of enjoyment, fellowship, and relaxation.
Article III – MEMBERSHIP
Membership to SIPHC shall be open to anyone willing to pay the dues, who have an interest in the philosophy of Parrot Heads, and who is eager to participate in a variety of environmental and community causes.
1. Classifications
A. Individual – $25.00 annually.
B. Family – $40.00 annually.
C. Parakeets (age 17 and under residing in same household as paid membership) – FREE.
D. Honorary (dues waived in lieu of contributions to SIPHC) – As approved by the Board.
2. Membership year.
A. All dues are owed on a calendar year basis and are payable between December 1st and January 31st. Final due date may be extended to coincide with anniversary party upon approval of Board.
B. Dues shall be prorated for applicants wishing to join SIPHC after June 3th and shall be as follows:
July 1 thru September 30th
Individual: $15.00
Family: $30.00
October 1st thru November 30th
Individual: $5.00
Family: $10.00

C. Renewals of memberships in good standing shall be as follows:
Individual: $20.00
Family: $30.00
If a membership payment is not received by February 1st, or as extended by Board, that membership will be considered inactive, and said membership shall no longer be considered “in good standing” and membership dues shall revert to initial rate.
3. Expulsion of members.
Club members may expelled by a majority of the Board for conduct unbecoming a member which affects the club as a whole or any other member, or for not abiding by the rules and regulations set forth in the bylaws of SIPHC. Membership dues are non-refundable.
Article IV – BOARD OF DIRECTORS
1. COMPOSITION OF THE BOARD
The Board of Directors shall be composed of members in good standing who have been so for a period of no less than (1) year, and will consist of the President, Vice-President, Secretary, Treasurer, Director of Membership, Director of Events, Member at Large and the PHounders. The Board of Directors reserves the right to add additional directors to fulfill responsibilities on either a permanent or part-time basis. Each Director shall have one (1) vote on all matters before the Board. Any vote ending in a tie shall be decided by a coin toss. Should any position on the Board become vacant, the remaining Board Members shall appoint a member in good standing the meets all qualifications, to fulfill the position until the next general election.
2. DUTIES OF OFFICERS
A: President: The President shall:
1) Preside over all meetings, and be responsible for all duties normally pertain to the office.
2) Be the contact person between SIPHC and Parrot Heads in Paradise (PHiP).
3) Appoint Committee Chairpersons, with approval of the Board, and be an ex-officio member of all committees.
4) Have the authority to call special meetings of the Club, Committees and Board of Directors.
B: Vice-President: The Vice-President shall:
1) Assist the President and will assume the President’s duties if President is unavailable at meetings or other club function.
2) Serve as liaison to various community charities.
3) Serve as Ticket Director and Concert Coordinator.
C: Secretary: The Secretary shall:
1) Take minutes for all general and Board of Directors meetings. This includes summarizing the topics discussed and decisions made, and advising the members, during the next monthly event, of any significant issues.
2) Present the minutes of the previous meeting at each monthly meeting to be approved by the membership.
3) Prepare Agendas for month meetings.
4) Ensure that the Lime Times Newsletter is published quarterly.
D. Treasurer: The Treasurer shall:
1) Record and account for all financial functions and transactions.
2) Provide a report to the membership at its monthly meetings.
3) Upon request of the Board, submit his/her books and records for audit.
4) Must obtain approval from at least two other board members before a check is written for any amount over $100.00.
5) Be responsible and held accountable of al club funds and bank accounts.
E. Director of Members: The Director of Membership shall:
1) Be responsible for coordinating the membership efforts of the club.
2) Be responsible for maintaining the club roster.
3) Maintain Parrot Points balance of membership, when applicable
4) Maintain Sign-in sheets for all meetings and activities.
F: Director of Events: The Director of Events shall:
1) Direct coordination of all club events and social activities.
2) Work with The Board in planning all club activities and charitable functions.
3) Coordinate monthly business meetings.
4) Maintain Calendar of Events on website.
5) Be an ex-officio member of all activity and event committees and will be responsible for receiving event committee chairperson’s reports and communicating them to the Board.
G: Member at Large: The Member at Large shall:
1) Represent the general membership and bring any issues or concerns before the Board.
H. The PHounders: of SIPHC are recognized as Todd Moore and Tom Hatley.
Article V – ELECTIONS
1. Qualification for election to board of directors.
To be eligible for a position on The Board, a member must be in good standing and must have been a member for a minimum of at least one (1) year and must have actively participated in at least (2) club sponsored charity events in the preceding year.

2. ELECTION OF BOARD OF DIRECTORS
A notification of the annual elections will be e-mailed to members and posted on the Club website. Elections shall be held in December. Anyone seeking a position must be a member in good standing and submit a nomination form to the elections official prior to November 1. Officers and Directors will assume office on February 1 of the following year.
3. TERMS OF OFFICE
All members of the Board of Directors shall be elected to a term of two (2) years, to be served as follows:

President, Secretary, Director of Membership – Even years.
Vice-President, Treasurer, Director of Events and Member at Large: Odd years.
Even year term offices shall be due for election in odds years, etc. Elections shall be held annually.
Article VI – MEETING
1. GENERAL MEMBERSHIP MEETINGS
A: Business Meetings: Regular meetings will be held on the second Monday of each month, or as scheduled by the Board
1) These meetings will be conducted by the Club President or in hi absence, a designated member of the Board.
2) Any member in good standing may attend the business meeting. Anyone who cannot conduct him or herself in a professional manner will be asked to leave the meeting until they can conduct themselves in a professional manner.
3) All club decisions at the business meeting will be by a simple majority vote of those present.
4) Minutes will be taken at all meetings and reported at the following meeting.
B. Social Meetings:
Socials will occur at least every other month, but may be held more often as determined by the Board. These events may include a charity fundraising event.
Two members of the Board must be present to be an Official SIPHC function.
4. BOARD OF DIRECTORS MEETINGS
The Board of Directors will meet on an as needed basis, at least quarterly.

Article VII – COMMITTIES
The Board of Directors shall appoint any committees, as they deem necessary.
Chairpersons shall be appointed by the President, subject to majority approval from the Board.
Article VIII – CLUB JIMMY BUFFETT CONCERT TICKETS
Southern Illinois Parrot Head Club must follow the rules of PHip or our privilege for club tickets will be forfeited. These rules are:
1. No sales to nonmembers, this means any friends or family who are not members.
2. Best seats assigned to the most active club members.
3. No tickets are sold for more than face value, unless by an earlier majority vote of the Board, with proceeds going to charity.
4. Tickets may not be sold to scalpers. If you cannot use your ticket, you must return it to the club.
5. Do not call ANYONE regarding club seats except the President or Club Ticket Administrator.
6. Any infraction of these rules will immediately result in the following:
A) Removal from the club
B) Loss of dues
C) Loss of privileges in both the SIPHC and PHip.
Article IX – Miscellaneous
A. Code of Conduct: All members are required to treat fellow members, guests, hosts and their personal property with respect and to abide by all state, local and federal laws while participating in SIPHC functions. Members shall demonstrate personal responsibility for their actions and not exhibit behavior that is harmful to others or that will cast distrust upon SIPHC or its membership.
B. Fundraisers: SIPHC shall retain 5% of net proceeds from all fundraisers to cover incidental and administrative expenses and for future events.
Article X – AMENDMENTS
Amendments to the By-laws should first be reviewed by the Board of Directors with recommendations made to the membership at large and voted on by members in good standing at the next meeting.
Any issue arising from the Board of Directors or members, which may not be dealt with in these By-laws, will be handled according to Robert’s Rules of Order.
Approved by majority vote: April 10, 2007.
Revised April 1, 2008; Approved by majority vote of members present, June 10, 2008.
Revised January 12, 2010; Approved by majority vote of members present, March 9, 2010.
Revised ?; Approved by majority vote December 9, 2014.
Revised September 14 2015; Approved by majority vote 10/12/15.